Your data room software is unique due diligence software that gives structure, organisation and user-friendliness to a lengthy and complicated process. During M&A capital raising, tenders and other corporate events, there are countless documents to be reviewed before a final decision can be taken. It is time-consuming to go through all this information, and it can be prone to mistakes.
There are several features that can make the review process more efficient. One of them is a robust Q&A tool that allows you to add comments as well as questions and answers to all documents within the data room in real-time. The other is a range of security options such as fence view, screen-locking and encryption. These will help in preventing unauthorized access and reduce the chance of cyberattacks or breach that can occur when sensitive data leaves the firewall of your business.
Granular permission settings are an additional important feature. They can be applied to folders, roles and documents. You may want to https://www.yourdataroom.org/data-room-for-ipos restrict the downloading or viewing of spreadsheets only to certain users, and let them note notes.
If you’re looking for more advanced features, search for a vendor that provides customizable security controls. iDeals for instance, allows you to create a custom watermark on documents and to set multiple permissions, including ‘view-only modes, fence views screen-blocking, remote wipe, in addition to up to eight levels of document access control. It also comes with built-in redaction, and it supports a variety of languages.