When selecting online software for the board of directors, it is important to select tools that promote efficiency and productivity. Free software may lack features that are essential to meeting organizational objectives and can increase the time required for board members to finish tasks. It is important to also take into consideration the total cost of these software and determine whether they will be an efficient tool for the board.
A board management tool that responsibilities of board members is suitable will offer an easy-to-use and secure virtual meeting area and allow document storage and sharing. It also allows for an easy and simple scheduling of meetings and events. Board members are up-to-date on the status of meetings by timely notifications and RSVPs which can be sent with just one click. Directors can share notes and documents in the app, post updates and plans and sync communications with personal email addresses.
Once the board or committee meeting dates are set, directors will receive an electronic board book that contains all of the necessary information for the coming meetings. Directors are able to review and modify the information before the meeting. Then, during the meeting itself, they can easily navigate between sections using one-tap navigation. During the meeting, they are able to annotate and share their notes, documents for reference, and chat with other board members.
When choosing an online board portal, it’s crucial to take into consideration the reputation of the vendor and their customer service. Ask the vendor how they handle security and what kind of training they provide. The best boards management platforms will offer a complete secure repository that is secure and offers bank-grade encryption. They will also have a knowledgeable team to answer any questions.